Posted to MedZilla HealthCare on 10/20/2018


Takeda Pharmaceuticals

US-MA, Executive Coordinator R0003844-MZ


 
 

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Job Description

Are you looking for a patient-focused company that will inspire you and support your career? If so, be empowered to take charge of your future at Takeda. Join us as a Executive Coordinator in our Boston, MA office.

Here, everyone matters and you will be a vital contributor to our inspiring, bold mission. As Executive Coordinator working on the Global Real Estate, Facilities and Procurement team, you will be empowered and a typical day will include:

OBJECTIVES:

  • Provides executive administrative support to the global SVP for high-level administrative and office support responsibilities to ensure the efficient running of the office.
  • Works as a high-level executive partner, is responsive and symbiotic to the needs of the leader.
  • Understands the business and can make decisions in the leader s absence, for example, calendar timings, travel arrangements, and routine analysis.
  • Strong communicator and decision-maker, able to liaise diplomatically with peer group to get work done.

ACCOUNTABILITIES:

  • Manages calendar of global SVP to ensure alignment with goals and priorities.
  • Co-ordinates administrative activities globally within the Global Real Estate, Facilities, and Procurement organization.
  • Arranges travel of global SVP, works with Takeda systems to book travel and manage expenses, and completes expense reports in an accurate and timely manner.
  • Tracks, documents, and reports data using Microsoft Outlook, Word, Excel, and PowerPoint.
  • Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
  • Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
  • Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.
  • Interfaces and communicates with internal and external customers; directs people to the appropriate resources.
  • Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of stakeholders and employees throughout the company.
  • Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees.
  • Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.
  • Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function.
  • Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.
  • Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.
  • Demonstrates discretion and confidentiality in execution of all responsibilities.
  • Performs other duties as required.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

  • High school diploma/GED required. Associates degree or bachelor s degree preferred.
  • Mature in approach. Previously operated at the Executive Administrative Assistant level at a large, global company.
  • Minimum 8 years of relevant work experience, or equivalent combination of training and experience.
  • Understands how work gets done in organizations and is available to the business.
  • Strong verbal and written communication skills.
  • Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Excellent verbal and written communication skills.
  • Expertise in working with real estate, facilities and procurement in a previous organisation is preferred.

PREFERRED CHARACTERISTICS:

  • Minimum of 8 years experience or equivalent combination of training and work experience..

TRAVEL REQUIREMENTS:

  • Minimal travel as required for the work, primarily for meetings.

WHAT TAKEDA CAN OFFER YOU:

  • 401(k) with company match and Annual Retirement Contribution Plan
  • Tuition reimbursement
  • Company match of charitable contributions
  • Health & Wellness programs including onsite flu shots and health screenings
  • Generous time off for vacation and the option to purchase additional vacation days
  • Community Outreach Programs

Empowering Our People to Shine

Learn more at takedajobs.com.

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Please visit our website at takedajobs.com

 
 


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